Career Advice

Resignation Letter: The Right Way to go About It

If you plan on changing jobs, moving away from a city, or returning to school, you would need a resignation letter. There are infinite reasons you decide to resign, but the important thing is you do it right. 

First, what is a resignation letter? 

A resignation letter is an official document stating the end of your employment with an organization. 

Why is this important? 

It is not every day you get to write resignation letters. So you might not know its importance and how to go about it. A resignation letter is like a thank you note to your employer, while some people ignore it, it shows professionalism. You do not want to burn down the bridge to your former employer. We leave in a small world, and you do not know when you might need them for a reference letter. Also, you need to give a two weeks’ notice to ensure your employer has adequate time to find a replacement or begin the hiring process. 

However, some employers would walk you out the moment you make your intentions known. Don’t take it to heart.

Content of your resignation letter

Your last day in the company:

You need to state the last day you would work at the company before leaving. This would help the hiring manager look for a replacement. It is customary to provide two weeks’ notice, but check your employer’s policies to see if they require more or less notice. 

Statement of gratitude:

No matter what your reason is for resigning, ensure to express gratitude to your employer for the opportunity. Regardless of if you had a pleasant experience or not, find one thing you are grateful for. It can range from investing resources in your growth to the people you work with. Your resignation letter is not the document for constructive criticism.

Ask about benefits:

Before you leave the company, you want to know what they entitle you to and when you can expect it. This may include your last paycheck, how to go about unused PTO, health insurance or other benefits, commissions, and any other payouts you have earned. You can also offer to train the next person taking your position. 

Provide contact information:

Your Employer might need to reach you for certain reasons; make sure you provide your employer with a piece of valid contact information. This would make reaching out easier, and it shows you are not cutting the company off you. 

Before you send in that resignation letter, ensure you do not have any pending tasks. Also, make sure you submit all official documents or assets in your possession.